City of Columbus - File #: 1059-2003

• File #: 1059-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/23/2003
• In control: Administration Committee
• On agenda: 6/16/2003
• Final action: 6/18/2003
• Title: To authorize the Public Service Director to modify and extend a lease agreement for the Facilities Management Division with the 3042 Trust c/o Decker Construction Company, for office space for the Community Policing Center #15 and the Strategic Response Bureau for the Police Division, to authorize the expenditure of $198,184.32 from the General Fund, and to declare an emergency. ($198,184.32)

Date	Ver.	Action By	Action	Result
6/18/2003	1	ACTING CITY CLERK	Attest
6/17/2003	1	MAYOR	Signed
6/16/2003	1	Columbus City Council	Approved	Pass
6/16/2003	1	COUNCIL PRESIDENT	Signed
6/9/2003	1	City Clerk's Office	Sent back for Clarification/Correction
6/9/2003	1	Service Drafter	Sent for Approval
6/9/2003	1	Auditor Reviewer	Reviewed and Approved
6/9/2003	1	CITY AUDITOR	Reviewed and Approved
6/6/2003	1	Auditor Reviewer	Reviewed and Approved
6/6/2003	1	Service Drafter	Sent for Approval
6/6/2003	1	CITY ATTORNEY	Reviewed and Approved
6/6/2003	1	Service Drafter	Sent for Approval
6/5/2003	1	Finance Reviewer	Reviewed and Approved
6/5/2003	1	FINANCE DIRECTOR	Reviewed and Approved
6/5/2003	1	Finance Reviewer	Reviewed and Approved
6/5/2003	1	Service Drafter	Sent for Approval
5/30/2003	1	SERVICE DIRECTOR	Reviewed and Approved
5/29/2003	1	SERVICE DIRECTOR	Reviewed and Approved
5/23/2003	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to renew a lease agreement on behalf of the Facilities Management Division with 3042 Trust c/o Decker Construction Company for the rental of property for the Police Division. The Police Division uses this office space for the Community Policing Center #15 and the Strategic Response Bureau. The original lease period was April 1, 1996 to March 31, 1997 and was authorized by Ordinance 346-96. That lease agreement had provisions for five one-year renewal clauses for a total of six years. Ordinance 378-02, passed by Council on March 11, 2002, authorized a new lease with 3042 Trust c/o Decker Construction Company in the amount of $190,232.48. This recent lease also contains provisions for renewal options, which permits the Facilities Management Division to renew the lease annually for five additional one-year terms, pending Council approval. This renewal period, April 1, 2003 through March 31, 2004, is the first of the five renewal options.

EMERGENCY action is requested so that the lease agreement can be approved as soon as possible.

FISCAL IMPACT: The Facilities Management Division budgeted $198,184.32 for this lease in 2003. Historical expenditures are: 2002- $190,232.48, 2001 - $180,292.68, 2000 - $176,176.84, 1999 - $171,576.04.

Title

To authorize the Public Service Director to modify and extend a lease agreement for the Facilities Management Division with the 3042 Trust c/o Decker Construction Company, for office space for the Community Policing Center #15 and the Strategic Response Bureau for the Police Division, to authorize the expenditure of $198,184.32 from the General Fund, and to declare an emergency. ($198,184.32)

Body

WHEREAS, Ordinance 0378-02 authorized a lease agreement in the amount of $190,232.48 between the Public Service Department, Facilities Management Division, and 3042 Trust c/o Decker Construction Company for office space for the C...