Explanation
1. Background: This legislation authorizes the Director of Public Utilities to renew (Rn #2) an existing professional engineering agreement with Advanced Engineering Consultants (AEC), LTD for the DOSD HVAC and Air Purification System Replacement Project, CIP 650265-100100 for the Division of Sewerage and Drainage.
Planning Area: 99 Citywide
Project Modification Information:
1.1 Amount of additional funds to be expended: $516,000.00
Original Contract (PO143761) $ 400,000.00
Renewal 1 (PO178678) $ 516,000.00
Renewal 2 (current) $ 516,000.00
Renewal 3 (expected 2021) $ 578,000.00
Renewal 4 (expected 2022) $ 277,000.00
CONTRACT TOTAL $2,287,000.00
1.2 Reasons additional goods/services could not be foreseen:
Renewal No. 2 is for additional task order work used primarily to perform preliminary engineering studies to prioritize which units to design next, develop additional HVAC bid packages, and perform services during construction. There will be two additional renewals.
1.3 Reason other procurement processes are not used:
The funding provided by this contract renewal is for continuation of the existing work of the contract. The work was planned for and anticipated within the original procurement, it is not reasonable or cost effective to undertake a new procurement to acquire these services.
1.4 How cost of modification was determined:
A budget was established based upon the expected tasks and construction budget. Individual tasks will be authorized with an agreed upon not to exceed price proposal developed by AEC, reviewed by the Division of Sewerage and Drainage and deemed acceptable.
2. Project Timeline: This is anticipated to be a 5 year contract with annual renewals. This is the second renewal. Adjustments to fees and scope will be made by contract renewal based on annual (or semiannual) proposals as requested by the City. The expected end date of the...
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