Explanation
BACKGROUND: For the option to purchase Folding Tables, Chairs and Carts. The term of the proposed option contract would be two (2) years. Contract is through March 31, 2010. The contract may be extended for one (1) additional one year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on November 15, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA002640; 28(MAJ:24; FBE:4) bids were solicited; Five (5) (MAJ:5) bids were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Mity-Lite Inc., CC# 311426410 (Expires 11/20/09)
Continental Office Environments, CC# 314413238 (Expires 4/17/08)
Total Estimated Annual Expenditure: $40,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
Although low bid on item# 6, 7, 8, and 9, the following suppliers were deemed non-responsive to the bid Specifications 3.0 Requirements, Sections 3.2.6 - 3.2.9:
The Charles Ritter Co., OstermanCron, Inc. and Palmer Snyder Furniture Co.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account.
Title
To authorize and direct the Finance & Management Director to enter into two (2) UTC contracts for the option to purchase Folding Tables, Chairs and Carts with Mity-Lite Inc. and Continental Office Environments, to authorize the appropriation and expenditure of two (2) dollars to establish the contracts from the Purchasing UTC Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasi...
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