Explanation
BACKGROUND: This ordinance authorizes the option to purchase Traffic Signal Strain Poles for the Department of Public Service, Division of Planning and Operation. The term of the proposed option contract will be through May 31, 2015 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA004589. The Purchasing Office opened formal bids on October 4, 2012. The traffic signal stain poles will be used as supports for traffic signals and associated equipment installed on city roadways.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004589). Thirty-five (35) bids were solicited (MAJ: 33, F1: 2) Three bids were received (MAJ: 3).
The low-bidder for items 1-41 included a term of a minimum order quantity and the amount will exceed the anticipated order quantities, therefore, this company is not recommended for a contract award.
The Purchasing Office is recommending award of two contracts to the lowest responsive, responsible and best bidders:
Path Master, Inc, CC#341233777, exp. 6/11/14
General Supply and Services, Inc., exp. 5/12/13
Total Estimated Annual Expenditure: $100,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action for this traffic signal detector equipment, vehicular traffic will not be identified and reported and this could result in the delay of providing efficient delivery of valuable public services.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter int...
Click here for full text