City of Columbus - File #: 1667-2007

• File #: 1667-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/11/2007
• In control: Finance & Economic Development Committee
• On agenda: 11/12/2007
• Final action: 11/15/2007
• Title: To authorize and direct the Finance & Management Director to enter into three (3) UTC contracts for the option to purchase Automobiles with Byers Chevrolet, 32 Ford Mercury, Inc., and Graham Ford Inc., to authorize the expenditure of three (3) dollars to establish the contract from the Purchasing/UTC Fund, and to declare an emergency. ($3.00).

Date	Ver.	Action By	Action	Result
11/15/2007	1	CITY CLERK	Attest
11/13/2007	1	MAYOR	Signed
11/12/2007	1	Columbus City Council	Approved	Pass
11/12/2007	1	COUNCIL PRESIDENT	Signed
10/31/2007	1	CITY ATTORNEY	Reviewed and Approved
10/31/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/30/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/30/2007	1	EBOCO Reviewer	Reviewed and Approved
10/30/2007	1	ODI DIRECTOR	Reviewed and Approved
10/30/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/30/2007	1	Auditor Reviewer	Reviewed and Approved
10/30/2007	1	CITY AUDITOR	Reviewed and Approved
10/30/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/29/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/29/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/11/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Automobiles. The term of the proposed option contract would be through August 31, 2008 or manufacturers build-out. The Purchasing Office opened formal bids on September 13, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002596). Seventeen bids were solicited; Three (3) bids were received. This bid seeks flexible fuel capability, compressed natural gas and hybrid options to meet the City's Environmental Code.

No bidder responded to the environmental options. The Purchasing Office is recommending contract award to the lowest responsive, responsible and best bidders:

Byers Chevrolet CC#314139860 (Expires 07/10/08)
32 Ford Mercury, Inc. CC#311285506 (Expires 9/22/08)
Graham Ford Inc. CC#340901877 (Expires 05/17/08)
Total Estimated Annual Expenditure: $800,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. City agencies will be required to obtain approval to expend from their own appropriations.



Title

To authorize and direct the Finance & Management Director to enter into three (3) UTC contracts for the option to purchase Automobiles with Byers Chevrolet, 32 Ford Mercury, Inc., and Graham Ford Inc., to authorize the expenditure of three (3) dollars to establish the contract from the Purchasing/UTC Fund, and to declare an emergency. ($3.00).



Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on September 13, 2007 seeking environmental options and selected the lowest, res...