City of Columbus - File #: 1591-2009

• File #: 1591-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/13/2009
• In control: Safety Committee
• On agenda: 12/7/2009
• Final action: 12/9/2009
• Title: To authorize the Finance and Management Director to expend $268,751.00, or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management; to amend the 2009 CIB; to authorize the transfer of $6,082.48 within the Safety Voted Bond Fund; to authorize the transfer of $73,951.00 within the Construction Management Capital Improvement Fund; to authorize the City Auditor to cancel the balance of certain suffixes on a previously established Auditor's Certificate; to authorize an expenditure from the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund; and to declare an emergency. ($268,750.00)

Date	Ver.	Action By	Action	Result
12/9/2009	1	CITY CLERK	Attest
12/8/2009	1	MAYOR	Signed
12/7/2009	1	Columbus City Council	Approved
12/7/2009	1	COUNCIL PRESIDENT	Signed
11/24/2009	1	CITY ATTORNEY	Reviewed and Approved
11/24/2009	1	Finance Drafter	Sent to Clerk's Office for Council
11/23/2009	1	Finance Reviewer	Sent for Approval
11/23/2009	1	Auditor Reviewer	Reviewed and Approved
11/23/2009	1	CITY AUDITOR	Reviewed and Approved
11/23/2009	1	Finance Drafter	Sent for Approval
11/20/2009	1	Finance Drafter	Sent for Approval
11/20/2009	1	Finance Reviewer	Sent for Approval
11/19/2009	1	Finance Reviewer	Reviewed and Approved
11/19/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/18/2009	1	Finance Reviewer	Reviewed and Approved
11/18/2009	1	Finance Reviewer	Reviewed and Approved
11/17/2009	1	Safety Reviewer	Reviewed and Approved
11/17/2009	1	SAFETY DIRECTOR	Reviewed and Approved
11/17/2009	1	Finance Reviewer	Reviewed and Approved
11/16/2009	1	Finance Reviewer	Sent for Approval
11/13/2009	1	Finance Reviewer	Sent for Approval

Explanation

BACKGROUND: The Finance and Management Department, Office of Construction Management, employs personnel that are engaged in overseeing various construction and building renovation capital projects. These personnel are budgeted within, and paid from, the General Fund. These costs can be capitalized. Doing so is consistent with earlier efforts by the Office of Construction Management to reimburse the General Fund when the General Fund incurred expenses more appropriate to capital improvement funding. Specifically, Ordinance No. 0034-2009, passed February 2, 2009, authorized $119,449.75 for these purposes. The goal of this ordinance is to amend the 2009 CIB and transfer necessary funds for capitalization of construction work. The Office of Construction Management tracks the hours each employee works on individual projects and bills these hours back to the proper capital project. This process can help save the General Fund up to $325,000 per fiscal year.

Emergency action is requested so that the reimbursement of the General Fund, as projected in the Third Quarter Financial Review, can occur before the end of the fiscal year. It was impossible to present this ordinance earlier, as the bond cash was not available until the November bond sale proceeds have been received.

Fiscal Impact: This expenditure is budgeted and available within the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund. This ordinance authorizes the expenditure of $268,751.00 or so much thereof as may be necessary for this purpose.

Title

To authorize the Finance and Management Director to expend $268,751.00, or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management; to amend the 2009 CIB; to authorize the transfer of $6,082.48 within the Safety Voted Bond Fund; to authorize the transfer of $73,951.00 within the Construct...