Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with CAP-STONE & Associates, Inc. for the Hard Surfaces Program 2025-2026 Project. The contract amount is $245,505.75, with an alternate of $14,550.00 and a contingency of $23,000.00, for a total of $283,055.75. An additional $2,500.00 is being authorized for interdepartmental fees for a total of $285,555.75 being authorized by this ordinance.
The Recreation and Parks Department allocates a portion of the Capital Improvement Budget (CIB) to improve existing hard surfaces and accessibility every year. This particular contract focuses on the improvement of asphalt and concrete surfaces that are highly used by the public and include paths, sidewalks, and ramps. These improvements ensure safe and easy access to parks and facilities. Areas for improvement are determined by requests from internal staff and the public. All requests are then assessed and given a Pavement Condition Rating (PCR), indicating a rank from 0, meaning worst condition, to 100, meaning best condition. Requests are then prioritized for action based on their respective PCR scores and feedback from relevant stakeholders. The anticipated project schedule will begin in the spring of 2026.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on February 26, 2026 and received by the Recreation and Parks Department on March 24, 2026. Bids were received from the following companies:
CAP-STONE & Associates, Inc. $245,505.75
B&C Blacktop $295,815.94
Decker Construction Company $405,272.50
Builderscape, Inc. $452,513.00
After reviewing the bids that were submitted, it was determined that CAP-STONE & Associates, Inc. was the lowest and most responsive bidder. CAP-STONE & Associates, Inc. and all proposed subcontractors have met code requirements with respect ...
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