Explanation
Background: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Fleet Management Division with Bomar Construction Company Inc., for the purchase of building maintenance and construction services.
The City of Columbus previously bid and successfully awarded Bomar Construction Company Inc., the contract for the purchase of building maintenance and construction services, pursuant to bid solicitation RFQ026866. The original contract was entered into on May 2, 2024, with Ord. 0222-2024 with the option to renew for three (3) additional one (1) year periods upon mutual agreement and approval of Columbus City Council. Ord 0588-2025 renewed this contract for the year 2025 for $80,000.00. Ord 0465-2026 renewed this contract for the year 2026 for $80,000.00.
1. Amount of additional funds: The total amount of additional funds needed for the modification is $40,000.00.
Original Contract - $80,000.00 - Ord. 0465-2026
Modification #1 - $40,000.00 - Current
Total $120,000.00
2. Reason additional funds were not foreseen: Due to an unforeseen repair there is an increase in cost of services and utilization. The initially allotted amount of funding will not last through year end. Services were anticipated under the original contract; This is a planned modification and renewal as per original Ordinance No. 0222-2024.
3. Reason other procurement processes were not used: The City currently works with Bomar Construction Company Inc. for these services. Regular procurement processes were utilized.
4. How was the cost determined: The cost of this modification was determined by negotiations between the City and the Vendor. The vendor proposed an increase of $40,000.00 and the increase is considered fair and reasonable and reflective of current service needs.
This Modification will allot enough money to continue these services uninterrupted. If unforeseen issues or difficulties are encountere...
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