Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract to purchase Automotive Preventive Maintenance Services for the Fleet Management Division. Automotive Preventive Maintenance Services is used by the Fleet Management Division on many vehicles in the City of Columbus fleet. The term of the proposed option contract will be two (2) years, expiring August 31, 2014, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on February 21, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004800). One Hundred and Thirty two (132) bids were solicited (M1A-1, F1-2, MBR-1). Two (2) bids were received. The solicitation requested firm pricing for the services requested.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder in compliance with the specifications.
The McGlaughlin Oil Co. / Fas Lube, Inc., CC# 314412774 (Expires 5/31/14)
Total Estimated Annual Expenditure: $70,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the availability of Automotive Preventive Maintenance Services which are used for various vehicles would be slowed, causing the Fleet Management Division a delay in both making vehicle repairs and getting vehicles back into commission for use.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contract for the option to purchase Automotive Preventive Maintenance Se...
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