Explanation
BACKGROUND: For the option to establish a Universal Term Contract (UTC) to purchase subsurface geologic investigations (borings), installation of monitoring wells, and the abandonment of monitoring wells within southern Central Ohio area for the Division of Water. The term of the proposed option contract would be three (3) years, through December 31, 2011, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 30, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003071. Twelve (12) bids were solicited (M1A: 1). Three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder, as follows:
Lee Testing & Engineering, Inc., CC#412224011 (Expires 5/01/09)
Total Estimated Annual Expenditure: $1.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. The Division of Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract to purchase subsurface geologic investigations (borings), installation of monitoring wells, and the abandonment of monitoring wells with Lee Testing & Engineering, Inc., to authorize the appropriation of one (1) dollar to establish the contract from the Purchasing/UTC Account, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and sol...
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