City of Columbus - File #: 1181-2009

• File #: 1181-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/1/2009
• In control: Finance & Economic Development Committee
• On agenda: 9/21/2009
• Final action: 9/22/2009
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Generator Repair, PM Services and Rentals on an as needed basis with J.D. Power Systems, LLC to authorize the expenditure of $1.00 to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
9/22/2009	1	MAYOR	Signed
9/22/2009	1	CITY CLERK	Attest
9/21/2009	1	Columbus City Council	Approved	Pass
9/21/2009	1	COUNCIL PRESIDENT	Signed
9/8/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/8/2009	1	Auditor Reviewer	Reviewed and Approved
9/8/2009	1	CITY AUDITOR	Reviewed and Approved
9/8/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/8/2009	1	CITY ATTORNEY	Reviewed and Approved
9/8/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/4/2009	1	ODI DIRECTOR	Reviewed and Approved
9/3/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/3/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/3/2009	1	EBOCO Reviewer	Sent for Approval
9/2/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/2/2009	1	Finance Reviewer	Reviewed and Approved
9/1/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/1/2009	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Generator Repair, PM Services and Rentals on an as needed basis by the Finance and Management Department, Division of Fleet Management to maintain and repair the City's fleet of emergency generators and to provide for the rental, if required of additional generators to protect the City's operations. The term of the proposed option contract will be through April 30, 2011 with the option to extend this contract for Two (2) additional one (1) year periods. The Purchasing Office opened formal bids on August 13, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003321). Twenty (22) Bids were solicited. Six (6) Bids were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:

J.D. Power Systems, LLC CC#263637530 (expires 8-20-2011)
Total Estimated Annual Expenditure: $75,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Generator Repair, PM Services and Rentals on an as needed basis with J.D. Power Systems, LLC to authorize the expenditure of $1.00 to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Body

WHEREAS, the Purc...