Explanation
Background: This legislation authorizes and directs the Finance Director to issue several purchase orders for automotive parts, supplies and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: The Fleet Management Division budgeted $9.6 million for automotive fuel, parts, supplies and accessories in the 2005 operating budget. This legislation authorizes an expenditure of $480,000.00 with various vendors to purchase automotive parts, supplies and accessories through July 2005. Expenditures for like items and time frames were $702,645.00 in 2004 and $331,000.00 in 2003. Year to date, the Fleet Management Division has spent or encumbered approximately $4.4 million of the total available for automotive fuel, parts, supplies and accessories from the 2005 Budget.
Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies, and accessories.
Title
To authorize the Finance Director to issue various purchase orders for automotive parts, supplies and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $480,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($480,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasing office, and
WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase automotive parts, supplies and accessories to repair motorized equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue various purchase orders for automotive parts, supplies and accessories, thereby preserving...
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