City of Columbus - File #: 2524-2003

• File #: 2524-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/11/2003
• In control: Safety Committee
• On agenda: 12/1/2003
• Final action: 12/3/2003
• Title: To authorize and direct the Finance Director to enter into a contract with Air BP Aviation Services for purchase of jet fuel for the Division of Police; to authorize the expenditure of $150,000.00 from the General Fund; and to declare an emergency ($150,000.00)

Date	Ver.	Action By	Action	Result
12/3/2003	1	CITY CLERK	Attest
12/2/2003	1	ACTING MAYOR	Signed
12/1/2003	1	Columbus City Council	Approved	Pass
12/1/2003	1	COUNCIL PRESIDENT	Signed
11/20/2003	1	CITY ATTORNEY	Reviewed and Approved
11/20/2003	1	Safety Drafter	Sent to Clerk's Office for Council
11/19/2003	1	Safety Drafter	Sent for Approval
11/18/2003	1	CITY AUDITOR	Reviewed and Approved
11/17/2003	1	Auditor Reviewer	Reviewed and Approved
11/14/2003	1	Finance Reviewer	Reviewed and Approved
11/14/2003	1	FINANCE DIRECTOR	Reviewed and Approved
11/14/2003	1	Safety Drafter	Sent for Approval
11/13/2003	1	Safety Drafter	Sent for Approval
11/12/2003	1	Safety Reviewer	Reviewed and Approved
11/12/2003	1	Safety Reviewer	Reviewed and Approved
11/12/2003	1	SAFETY DIRECTOR	Reviewed and Approved
11/12/2003	1	Safety Drafter	Sent for Approval
11/12/2003	1	EBOCO Reviewer	Reviewed and Approved
11/12/2003	1	ODI DIRECTOR	Reviewed and Approved
11/11/2003	1	Safety Drafter	Sent for Approval
11/11/2003	1	Safety Drafter	Sent for Approval
11/11/2003	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND:

NEED: The purchase of jet fuel is needed for use in the Division of Police's turbine helicopters. These helicopters are used to patrol the airspace for the City of Columbus and will be flying an average of 500 hours per month. The average fuel burn is approximately 25 gallons per hour.

BID INFORMATION: Air BP Aviation Services submitted the lowest and best bid per specification in bid opening on Solicitation No. SA-00521GRW that was held by the Purchasing Office on October 2, 2003.

CONTRACT COMPLIANCE NO.: 93-1069451

Emergency Designation: Emergency legislation is requested so fuel can be ordered from new vendor without interruption and so invoices can be paid on a timely basis.

FISCAL IMPACT:

$154,400.00 is budgeted in the Police's General Fund budget for the purchase of jet fuel for the Division's turbine helicopters. $135,000.00 was encumbered or spent in 2003.

Title

To authorize and direct the Finance Director to enter into a contract with Air BP Aviation Services for purchase of jet fuel for the Division of Police; to authorize the expenditure of $150,000.00 from the General Fund; and to declare an emergency ($150,000.00)

Body

WHEREAS, bids for the purchase of jet "A" fuel for the Division of Police was opened by the Purchasing Office on October 2, 2003; and

WHEREAS, there is a need to fly turbine helicopters for the patrol of the airspace for the City of Columbus; and

WHEREAS, a contract will be awarded to the lowest and best bidder meeting specifications, Air BP Aviation Services, for the purchase of jet "A" fuel; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of jet fuel for the immediate preservation of the public peace, health, safety, and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That t...