City of Columbus - File #: 0637-2008

• File #: 0637-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/2/2008
• In control: Administration Committee
• On agenda: 5/5/2008
• Final action: 5/7/2008
• Title: To authorize the Director of Finance and Management to establish a purchase order with Pomeroy IT Solutions for Cisco SmartNet hardware annual maintenance support services from a pre-existing Universal Term Contract established for the Department of Technology; to authorize the expenditure of $384,897.33 from the Department of Technology's Information Services Fund; and to declare an emergency. ($384,897.33)

Date	Ver.	Action By	Action	Result
5/7/2008	1	CITY CLERK	Attest
5/6/2008	1	MAYOR	Signed
5/5/2008	2	Columbus City Council	Approved	Pass
5/5/2008	1	COUNCIL PRESIDENT	Signed
4/18/2008	1	Auditor Reviewer	Reviewed and Approved
4/18/2008	1	CITY AUDITOR	Reviewed and Approved
4/18/2008	1	Technology Drafter	Sent for Approval
4/18/2008	1	CITY ATTORNEY	Reviewed and Approved
4/18/2008	1	Technology Drafter	Sent to Clerk's Office for Council
4/17/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/17/2008	1	Technology Drafter	Sent for Approval
4/15/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/14/2008	1	Finance Reviewer	Reviewed and Approved
4/14/2008	1	Finance Reviewer	Reviewed and Approved
4/11/2008	1	Technology Drafter	Sent for Approval
4/11/2008	1	Finance Reviewer	Reviewed and Disapproved
4/11/2008	1	Technology Drafter	Sent for Approval
4/11/2008	1	Technology Drafter	Sent for Approval
4/10/2008	1	EBOCO Reviewer	Reviewed and Approved
4/10/2008	1	ODI DIRECTOR	Reviewed and Approved
4/7/2008	1	Technology Drafter	Sent for Approval
4/4/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
4/2/2008	1	Technology Drafter	Sent for Approval
4/2/2008	1	Technology Reviewer	Reviewed and Approved
4/2/2008	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for Cisco SmartNet annual maintenance and support services, which are associated with technology hardware; such as routers (transmit information and data), switches, and VOIP (Voice over Internet Protocol - related to telephone services with transmission of voice through the Internet) utilized by many City of Columbus departments and agencies for connectivity, communication, data transfer associated with various applications (WASIMS - water billing application, Performance - purchasing/procurement/accounting, payroll/personnel, GIS - geographic information system). This purchase will be accomplished by utilizing a pre-established Universal Term Contract (UTC) with Pomeroy IT Solutions (BPCMP30E - FL002554 - expires 12/31/2009); and is a critical component to the daily operations throughout the City.

FISCAL IMPACT:
A total of $258,122.80 was expended in fiscal year 2006 and $315,676.96 in 2007, with Pomeroy IT Solutions for the Cisco SmartNet maintenance and support services. Funding of $384,897.33 was budgeted and is available for the Cisco SmartNet services within the Department of Technology Information Services Fund. $384,897.33 is the cost for services associated with this contract, the coverage period is from April 1, 2008 through March 31, 2009.

EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities; to ensure no service interruption.

CONTRACT COMPLIANCE NUMBER:
Vendor - Pomeroy IT Solutions F.I.D#: 61-1352158 Expiration Date: 10/24/2009

Title

To authorize the Director of Finance and Management to establish a purchase order with Pomeroy IT Solutions for Cisco SmartNet hardware annual maintenance support services from a pre-existing Universal Ter...