Explanation
BACKGROUND: For the option to purchase Websense Software and Support for the Department of Technology. The term of the proposal option contract (UTC) would be two (2) years with a provision for two (2) one (1) year extensions. Initial contract period is through December 31, 2007. The Purchasing Office opened formal bids on November 3, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA-001788 JAY). Two hundred twenty-seven (MAJ:207, MBE:14, FBE:6) bids were solicited; seven (MAJ:7) bid were received.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder:
Software House International, Inc., MAJ, CC#223009648, $40.000.00
Total Estimated Annual Expenditure: $40,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Department of Technology will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Websense Software and Support with Software House International Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 3, 2005 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinanc...
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