City of Columbus - File #: 0451-2007

• File #: 0451-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/9/2007
• In control: Administration Committee
• On agenda: 4/23/2007
• Final action: 4/25/2007
• Title: To authorize and direct the Finance and Management Department Director to enter into two (2) UTC contracts for the option to purchase PVC Pipe, Fittings, Flex Couplings & Storm Drainage Pipe with Site Supply, Inc. and Discount Drainage Supplies of Columbus, to authorize the expenditure of $2.00 to establish the contracts from the Purchasing Contract Operation Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
4/25/2007	1	CITY CLERK	Attest
4/24/2007	1	MAYOR	Signed
4/23/2007	1	Columbus City Council	Taken from the Table	Pass
4/23/2007	1	Columbus City Council	Approved	Pass
4/23/2007	1	COUNCIL PRESIDENT	Signed
4/23/2007	1	COUNCIL PRESIDENT	Signed
4/16/2007	1	Columbus City Council	Tabled to Certain Date	Pass
4/5/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/4/2007	1	Finance - Purchasing Drafter	Sent for Approval
4/4/2007	1	CITY ATTORNEY	Reviewed and Approved
4/3/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/2/2007	1	Finance - Purchasing Drafter	Sent for Approval
4/2/2007	1	Auditor Reviewer	Reviewed and Approved
4/2/2007	1	CITY AUDITOR	Reviewed and Approved
3/30/2007	1	ODI DIRECTOR	Reviewed and Approved
3/29/2007	1	EBOCO Reviewer	Reviewed and Approved
3/28/2007	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
3/12/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/9/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to establish two (2) UTC contracts to purchase PVC Pipe, Fittings, Flex Couplings & Storm Drainage Pipe for the Division of Sewerage and Drainage. The term of the proposed option contract would be two (2) years, expiring April 30, 2009, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 22, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002302). 21 bids were solicited: (MBE-0, FBE-1, MAJ-20). 2 bids received: (MAJ-2). The solicitation consists of 6 groups of materials. The overall low bidder for each group has been selected. An additional award for Group 2 for only those items not quoted by the overall low bidder is being recommended. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:

Site Supply, Inc., lowest overall bid Groups 2, 4, 5 and 6, MAJ, CC# 31-1350146, expires 3/20/09, $1.00
Discount Drainage Supplies, lowest bid Groups 1 and 3 and Group 2, items 19-24, 26-31 and 62, MAJ, CC#31-1231981, expires 3/29/08, $1.00

Total Estimated Annual Expenditure from the Division of Sewerage and Drainage: $50,000.00.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

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To autho...