Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to enter in to a contract with Tablet Command, Inc. for licensing of specialized software, and user licenses for use with the Division of Fire’s incident command module. This service is utilized by the Division of Fire’s Emergency Services Bureau to receive real-time computer aided dispatching incident information directly at fire ground and emergency response scenes. The software posts real-time incident related comments, vehicle status and locations directly from the emergency scene to Fire dispatchers. Additionally, upon arrival to an active scene, command personnel have the ability to discern the command and operations structure and update the structure in real-time which effectuates the efficient transition of command and scene response duties.
The term of this contract is for three (3) years with the option for two (2) additional one (1) year renewals with subsequent one (1) year annual renewals thereafter by mutual agreement. Funding for this contract will be encumbered on a year-to-year basis contingent upon the approval of City Council and certification of funds by the City Auditor.
The cost for each of the first five (5) years have been negotiated and quoted.
Year 1 (2025): $44,650.00
Year 2 (2026): $46,882.50
Year 3 (2027): $49,226.31
Year 4 (2028): $51,752.03
Year 5 (2029): $54,339.11
Total: $246,849.95
CONTRACT COMPLIANCE: Tablet Command, Inc., Fed Tax ID: #81-2137481, Vendor # 031390
Bid Waiver Justification: The Division of Fire successfully implemented this specialized and unique software solution in 2020 with Tablet Command, Inc. and does not seek an alternative solution at this time. The service is an indispensable agent utilized by the Division of Fire ultimately to improve employee and citizen safety via real-time augmented communication, command, and duty assignments.
Emergency Designation: The Division of Fire is requesting this legislation be de...
Click here for full text