Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with vCloud Tech Inc., for the subscription of Redsky MyE911 and E911 Anywhere services for Columbus City Schools (CCS) in the amount of $107,876.25.
Since 2017, the City of Columbus Department of Technology has worked with Columbus City Schools (CCS) to install and maintain their VoIP (voice-over-internet-protocol) phone system. Federal mandates under the Ray Baum Act and Keri's Law require that schools have an updated E911 system in place within their VoIP infrastructure to ensure that 911 call takers can identify the “soft-phone” locations of callers. Authorization of this contract will ensure that CCS will remain federally compliant with these mandates.
The Department of Technology solicited bids via RFQ030565 from June 9, 2025, to June 17, 2025. The bid was formally advertised on Vendor Services and the city received seven (7) responses. The responding firms were:
Vendors: Bid Quote Amount:
vCloud Tech Inc. $107,876.25
Coquina Labs Inc. $108,250.00
Axelliant, LLC $108,615.80
Brown Enterprise Solutions, LLC $108,827.50
Ogis Communication Group Inc. $109,350.00
Kambrian Corporation $108,835.10
American Business Solutions Inc. $111,490.00
Award is to be made to vCloud Tech Inc. as the lowest and most responsive bidder for their bid of $107,876.25.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against vCloud Tech Inc
The term of this agreement shall be from August 20, 2025, to August 19, 2026. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for four (4) additional one-year terms.
EMERGENCY DESIGNATION:
Emergency designation is being requested for these services to facilitate prompt agreement execu...
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