Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to modify and extend the current contract with Dell Marketing LP for the purchase of maintenance, support and services for Microsoft Office 365 licenses (“Microsoft licenses”) ($64,945.53) for the support and hosting of the monthly Azure usage for the Municipal Court Clerk’s Office ($5,054.47); to amend the original contract to update the product due to Microsoft’s error by changing from a federal-level system to a state and local government version; and to authorize the expenditure of up to $70,000.00 from the Municipal Court Clerk’s Computer Fund.
Microsoft Office 365 is the standard desktop computer software for the daily operations of the Municipal Court Clerk. The purchase will be from the State of Ohio, State Term Contract: Dell Marketing LP; State Term Contract # CSP029109; expiration date: 6/30/2030. Dell Marketing LP is the current vendor for the Municipal Court Clerk's Microsoft Select Agreement.
Ordinance 0582-87 authorizes the City of Columbus to purchase from a cooperative purchasing contract.
The State Term Contract is determined to be the most cost-effective method to purchase necessary licenses.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
1. Amount of additional funds: The total amount needed for the modification is $70,000.00. Dell Marketing LP provided rates for the services.
2. Reason additional funds were not foreseen: Microsoft made a mistake and did not have the Clerk sign the correct setup form. Additionally, the pricing rate was not established at the time because the Municipal Court Clerk’s Office was not ready to consume Azure resources.
3. Reason other procurement processes were not used: The vendor has a State Term Schedule (STS)...
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