City of Columbus - File #: 1833-2004

• File #: 1833-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/5/2004
• In control: Administration Committee
• On agenda: 11/1/2004
• Final action: 11/4/2004
• Title: To authorize the Director of the Department of Technology to enter into a contract with Software House International for software maintenance and support for a SurfControl software product, to expend $24,664.00 from the information services fund and to declare an emergency. ($24,664.00)

Date	Ver.	Action By	Action	Result
11/4/2004	1	ACTING CITY CLERK	Attest
11/3/2004	1	MAYOR	Signed
11/1/2004	1	Columbus City Council	Approved	Pass
11/1/2004	1	COUNCIL PRESIDENT	Signed
10/19/2004	1	Technology Drafter	Sent for Approval
10/19/2004	1	CITY ATTORNEY	Reviewed and Approved
10/19/2004	1	Technology Drafter	Sent to Clerk's Office for Council
10/18/2004	1	FINANCE DIRECTOR	Reviewed and Approved
10/15/2004	1	Finance Reviewer	Reviewed and Approved
10/15/2004	1	Auditor Reviewer	Reviewed and Approved
10/15/2004	1	CITY AUDITOR	Reviewed and Approved
10/15/2004	1	Finance Reviewer	Reviewed and Approved
10/14/2004	1	Technology Drafter	Sent for Approval
10/14/2004	1	Technology Drafter	Sent for Approval
10/14/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/14/2004	1	Technology Drafter	Sent for Approval
10/14/2004	1	EBOCO Reviewer	Sent for Approval
10/14/2004	1	ODI DIRECTOR	Reviewed and Approved
10/14/2004	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Director of the Department of Technology to enter into a software support and maintenance agreement, for SurfControl product, with Software House International. On September 16, 2004, bids associated with SO016304 for this product, were opened. As the lowest, most responsive and best bidder, Software House International received the bid award.

While this product ensures the confidentiality of customer information, it also provides an email and web filtering solution that helps the City manage content risk by monitoring, reporting and reducing virus exposure and liability to Internet content read, sent and received by City employees.

FISCAL IMPACT: During fiscal year 2003, $37,539.00 was expended toward services provided by SurfControl. Funding for services provided by this ordinance is budgeted and available within the 2004 Department of Technology's information services fund.

EMERGENCY: There is an immediate need to enter into contract with Software House International to maintain uninterrupted support and services for SurfControl software.

CONTRACT COMPLIANCE: 770287964 Expires: 10/30/2004

Title

To authorize the Director of the Department of Technology to enter into a contract with Software House International for software maintenance and support for a SurfControl software product, to expend $24,664.00 from the information services fund and to declare an emergency. ($24,664.00)

Body

WHEREAS, there is a need to continue maintenance and support for SurfContol software; and

WHEREAS, Software House International was the lowest, most responsive, responsible and best bidder; and

WHEREAS, this product ensures the confidentiality of customer information, it also provides an email and web filtering solution that helps the City manage content risk by monitoring, reporting and reducing virus exposure and liability to Internet content read, sent and received by City employ...