Explanation
Background: This ordinance authorizes and directs the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court Clerk to establish a purchase order with Jeter Systems Corporation for the purchase of customized case file folders and storage costs. These case file folders are being acquired through a bid state term contract (GSA#GS - 28F - 1032C; State of Ohio # 774143B; Expiration 10/31/2008) that is available for the City's use. The storage costs are manifestly impractical to bid due to the Jeter Systems Corporation storing 75% of the file folder order. As a result, it is requested that the provisions of competitive bidding be waived.
The Franklin County Municipal Court Clerk utilizes case file folders to store civil, criminal, and traffic court documents and case information for the Franklin County Municipal Court, Clerk of Court.
Contract Compliance: 34-1082350 - Expiration Date: 8/1/2009
Fiscal Impact: Funding for this purchase is available within the Franklin County Municipal Court Clerk 2008 general fund budget.
Emergency action is requested to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Title
To authorize and direct the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court Clerk to establish a purchase order with Jeter Systems Corporation for the purchase of customized case file folders and storage services for the Franklin County Municipal Court Clerk; to authorize the expenditure of $89,974.85 from the Municipal Court Clerk general fund; to waive the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($89,974.85)
Body
Whereas, the Franklin County Municipal Court Clerk has a need to purchase customized case file folders for the storing of civil,...
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