Explanation
BACKGROUND: For the option to purchase Aluminum, Fiberglass, and Cast Iron Poles for the Department of Public Utilities, Division of Power and Water (Power). The term of the proposed option contract would be through March 31, 2008. The Purchasing Office opened formal bids on March 22, 2007. The contract may be extended for two additional one year periods, on a year by year basis, subject to mutual agreement by both parties.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002334. Eleven bids were solicited (MAJ: 11); Six (MAJ: 6) bids were received.
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of 4 contracts to the lowest, responsive, responsible and best bidders:
Becker Electric, MAJ, CC#310553243, exp. 8/18/08, Estimated expenditure, $90,000.00
Graybar Electric Co. Inc. CC#130794380, exp. 2/4/08, Estimated expenditure, $10,000.00
Bayside Supply, LLC. CC# 311768289, exp. 1/11/08, Estimated expenditure $5,000.00.
Reed City Power Line Supply, CC#381783949, exp.3/28/08, Estimated expenditure, $5,000.00
No bids were received on items 33, 68, and 69. These items will be informally bid as needed.
Bayside Supply, LLC. Was low bidder on item 19, however, due to local vendor credit, this item is to be awarded to Graybar Electric Co., Inc.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Department of Public Utilities will be required to obtain approval to expend from their own appropriations for their est...
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