City of Columbus - File #: 1570-2009

• File #: 1570-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/12/2009
• In control: Finance & Economic Development Committee
• On agenda: 11/23/2009
• Final action: 11/25/2009
• Title: To authorize the Finance and Management Director to issue a purchase order for bulk unleaded fuel purchases for the Fleet Management Division, to authorize the expenditure of up to $700,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($700,000.00)

Date	Ver.	Action By	Action	Result
11/25/2009	1	MAYOR	Signed
11/25/2009	1	CITY CLERK	Attest
11/23/2009	1	Columbus City Council	Approved	Pass
11/23/2009	1	COUNCIL PRESIDENT	Signed
11/18/2009	1	City Clerk's Office	Sent back for Clarification/Correction
11/18/2009	1	Finance Drafter	Sent to Clerk's Office for Council
11/16/2009	1	EBOCO Reviewer	Sent for Approval
11/16/2009	1	ODI DIRECTOR	Reviewed and Approved
11/16/2009	1	Finance Drafter	Sent to Clerk's Office for Council
11/13/2009	1	Finance Reviewer	Reviewed and Approved
11/13/2009	1	Auditor Reviewer	Contingent Within
11/13/2009	1	CITY AUDITOR	Contingent Within
11/13/2009	1	Finance Reviewer	Sent for Approval
11/13/2009	1	CITY ATTORNEY	Reviewed and Approved
11/13/2009	1	Finance Reviewer	Sent for Approval
11/13/2009	1	Finance Drafter	Sent for Approval
11/12/2009	1	Finance Reviewer	Reviewed and Approved
11/12/2009	1	Finance Reviewer	Reviewed and Approved
11/12/2009	1	Finance Reviewer	Sent for Approval
11/12/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/12/2009	1	Finance Reviewer	Sent for Approval

Explanation

This legislation authorizes the Finance and Management Director to issue a purchase order for unleaded gasoline fuel deliveries for the Fleet Management Division to be used by all City Departments that operate City vehicles. The Fleet Management Division will use the State Contract RS901110 which was awarded to Great Lakes Petroleum Company effective December 1, 2009. The current contract with BP Products North America Inc. expires on November 30, 2009.

This contract was bid specifically to be a cooperative contract for use by other governmental agencies in accordance with Chapter 1545 of the Ohio Revised Code (ORC). The State of Ohio contract expires April 30, 2012, the funding on this ordinance is for expenses that will occur in the winter months of 2009-2010. The City of Columbus does not have a term contract for this product. Ordinance 582-87 authorized the City of Columbus to participate in cooperative purchasing contracts. A copy of the State of Ohio contract is attached. The past practice of the Fleet Management Division is that it would not be in the best interests of the City of Columbus to duplicate these efforts through a separate bid.

FISCAL IMPACT: The Fleet Management Division will cancel the balance of the BP Products North America Inc. contract FL004252 which expires November 30, 2009 and use that appropriation to establish a new purchase order with Great Lakes Petroleum Company.

Great Lakes Petroleum Company - State Contract # RS901110. CC#341850508 expires 7-8-2011.

Emergency action is required to ensure an uninterrupted supply of unleaded fuel deliveries. Earlier action was not possible until the State established its new contract. The current contract expires on November 30, 2009.


Title

To authorize the Finance and Management Director to issue a purchase order for bulk unleaded fuel purchases for the Fleet Management Division, to authorize the expenditure of up to $700,000.00 from the Fleet Management...