Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of Department of Columbus Water and Power (CWP) to enter into a sole source contract with Hansen Banner, LLC for annual software maintenance and support for the Columbus Utility Billing System (CUBS) for the contract amount of $772,496.96.
The City uses Columbus Utility Billing System (CUBS) to support billing and collections for the Department of Columbus Water and Power (CWP). This contract will allow CWP to continue utilizing services provided by Hansen Banner, LLC for annual software maintenance and support services for the CUBS.
This ordinance requests approval to enter into a sole source contract for services provided by Hansen Banner, LLC in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code as it has been determined Hansen Banner, LLC is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products.
This ordinance authorizes the expenditure of $772,496.96 for a period of twelve (12) months, starting on September 30, 2025, to October 1, 2026.
FISCAL IMPACT:
Funding in the amount of $772,496.96 is budgeted and available in the Department of Technology’s, Information Services Operating Fund, Fund 5100.
CONTRACT COMPLIANCE:
Vendor: Hansen Banner, LLC
DAX vendor no.: 008834
Expiration Date: 7/14/2027
EMERGENCY DESIGNATION
Emergency designation is being requested for these services that are necessary to support daily operation activities, to ensure no service interruption which could negatively affect customers, and to establish a purchase order by September 30, 2025.
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Columbus Water and Power (CWP) to enter into the sole source contract for annual softwar...
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