Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Carahsoft Technology Corporation to configure and migrate the City’s on-premise email into the Microsoft O365 cloud.
The City’s current on-premise exchange 2019 email environment, for both the Columbus and Police email domains, will go “end-of-life” in October of 2025. To address this, the City is requesting authorization to contract with Carahsoft Technology Corporation to configure and migrate the current on-premise email into the Microsoft O365 cloud.
Given the timing and criticality of this effort, DoT requests a waiver of bids to contract with Carahsoft, utilizing eGroup, which is a Microsoft partner, for this effort. The term of the contract will be one year, beginning on the date of a confirmed purchase order by the City Auditor’s Office, at a cost of $159,828.56.
This ordinance also authorizes appropriating $159,828.56 from the unappropriated balance of the General Fund Income Tax Set-Aside subfund to the Department of Technology for the above-described purpose.
FISCAL IMPACT
Funds for this contract are available in the General Fund Income Tax Set-Aside subfund. Funds will need to be appropriated.
EMERGENCY
Emergency legislation is requested so that the email migration described above can happen in a timely manner thus ensuring that City Employees continue to have access to email services.
CONTRACT COMPLIANCE
Vendor - Carahsoft Technology Corporation
Vendor No. - 009115
Expires - 9/26/2026
Title
To authorize the Director of the Department of Technology to enter into contract with Carahsoft Technology Corporation to configure and migrate the City’s on-premise email into the Microsoft O365 cloud in accordance with the bid waiver provisions of Columbus City Code; to authorize the appropriation of $159,828.56 from the unappropriated balance of the General Fund Income Tax Set-Aside subfund to the Department of Technology; to authorize the e...
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