City of Columbus - File #: 0291-2006

• File #: 0291-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/2/2006
• In control: Recreation & Parks Committee
• On agenda: 4/3/2006
• Final action: 4/5/2006
• Title: To authorize and direct the Finance and Management Director to set up a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding through March 1, 2007, for golf cars, in accordance with the terms of the Universal Term Contract, to authorize the expenditure of $170,000.00 from the Golf Course Operations Fund, and to declare an emergency. ($170,000.00)

Date	Ver.	Action By	Action	Result
4/5/2006	1	ACTING CITY CLERK	Attest
4/4/2006	1	MAYOR	Signed
4/3/2006	1	Columbus City Council	Approved	Pass
4/3/2006	1	COUNCIL PRESIDENT	Signed
3/13/2006	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
2/24/2006	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
2/21/2006	1	CITY ATTORNEY	Reviewed and Approved
2/16/2006	1	CITY AUDITOR	Reviewed and Approved
2/16/2006	1	CITY AUDITOR	Reviewed and Approved
2/16/2006	1	Rec & Parks Drafter	Sent for Approval
2/15/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/15/2006	1	Rec & Parks Drafter	Sent for Approval
2/14/2006	1	Finance Reviewer	Reviewed and Approved
2/13/2006	1	ODI DIRECTOR	Reviewed and Approved
2/13/2006	1	Rec & Parks Drafter	Sent for Approval
2/10/2006	1	REC & PARKS DIRECTOR	Reviewed and Approved
2/10/2006	1	Rec & Parks Drafter	Sent for Approval
2/10/2006	1	EBOCO Reviewer	Reviewed and Approved
2/8/2006	1	Rec & Parks Drafter	Sent for Approval

Explanation

Background:

This ordinance will enable the Finance and Management Director to establish a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding through March 1, 2007, to lease golf cars at the Columbus Municipal Golf Courses.

The Purchasing Office has extablished Universal Term Contract #FL0029247 for the option to lease golf cars. The items will be obtained in accordance with the existing contract. The UTC shall be in effect from January 1, 2006, to and including December 31, 2011. Under the terms and conditions of this contract the City annually renews and funds its lease.

Per this first year of the contract, 225 regular riding carts plus 3 disabled golfer riding cars are leased for three of the seven Columbus Municipal Golf Courses, Airport, Mentel Memorial and Champions. 65.6% of each rental is retained by the City and 34.4% is paid to Textron Golf Turf and Specialty Products. Textron Golf Turf and Specialty Products also maintains the riding cars under the terms of the lease.

The Contract Compliance Number for Textron Golf Turf and Specialty Products is #05-0315468.

Emergency legislation is requested to assure an immediate lease date for this first year of the staggered multi-year schedule.

Fiscal Impact:
$170,000 is required and budgeted in the Golf Course Operations Fund to meet the financial obligation of this contract.

Approximately $330,000 for all seven golf courses was spent in 2005 for golf car rental.

Title

To authorize and direct the Finance and Management Director to set up a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding through March 1, 2007, for golf cars, in accordance with the terms of the Universal Term Contract, to authorize the expenditure of $170,000.00 from the Golf Course Operations Fund, and to declare an emergency. ($170,000.00)

Body

WHEREAS, the Purchasing Office has established a Universal Term Con...