Explanation
BACKGROUND: For the option to purchase Police Canines (K9's) and Handler Training for the Division of Police. The term of the proposed option contract would be through November 30, 2007, with contract extensions available for two (2) additional one-year periods.
The Purchasing Office formally bid this purchase in accordance with Section 329.06 (Solicitation No. SA001350). Eleven companies were solicited. Two of these companies were identified in the City vendor database as majority owned, the remaining companies were not listed in the City's vendor database so their status is unknown. One (MAJ:1) bid was received.
The Purchasing Office is recommending award of a contract to the only company who submitted a bid, Gold Shield Canine Training, Ltd. The Division of Police has reviewed this quotation and found it to be acceptable. However, the company's bid document was deemed non-responsive due to omissions and payment terms that did not meet the City's requirements. The Public Safety Department, Division of Police requested that we cancel the bid and consider the only response received on an informal basis. The bidder has rescinded their payment terms and will accept our requirements. Since the City has contracted with this supplier in the past, there is no benefit to having the company supply the omitted information that was required in the original bid specifications. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. Their contract compliance number is 31-1759733. The total estimated yearly expenditure for 2005 is $73,926.00.
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to e...
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