City of Columbus - File #: 0732-2011

• File #: 0732-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/4/2011
• In control: Administration Committee
• On agenda: 5/23/2011
• Final action: 5/24/2011
• Title: To authorize the Director of the Department of Technology to enter into a contract with Software House International (SHI), for annual subscription and support of IBM Rational software, to authorize the expenditure of $32,443.00 from the Department of Technology Information Services Division, Internal Services Fund; and to declare an emergency. ($32,443.00)

Date	Ver.	Action By	Action	Result
5/24/2011	1	MAYOR	Signed
5/24/2011	1	ACTING CITY CLERK	Attest
5/23/2011	1	Columbus City Council	Approved	Pass
5/23/2011	1	COUNCIL PRESIDENT	Signed
5/11/2011	1	CITY ATTORNEY	Reviewed and Approved
5/11/2011	1	Technology Drafter	Sent to Clerk's Office for Council
5/10/2011	1	Auditor Reviewer	Reviewed and Approved
5/10/2011	1	CITY AUDITOR	Reviewed and Approved
5/10/2011	1	Technology Drafter	Sent for Approval
5/9/2011	1	Finance Reviewer	Reviewed and Approved
5/9/2011	1	Finance Reviewer	Reviewed and Approved
5/9/2011	1	Finance Reviewer	Reviewed and Approved
5/9/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/9/2011	1	Technology Drafter	Sent for Approval
5/6/2011	1	ODI DIRECTOR	Reviewed and Approved
5/6/2011	1	Technology Drafter	Sent for Approval
5/5/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/5/2011	1	Technology Drafter	Sent for Approval
5/5/2011	1	EBOCO Reviewer	Sent for Approval
5/4/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract with Software House International (SHI), for annual subscription and support of IBM Rational software. DoT uses IBM Rational software to manage its technology application development, enabling the Applications Section to deliver high quality support to its city department customers, utilizing industry best practices in business process development.

DoT purchased IBM Rational license subscriptions by authority of ordinance 1259-2009, passed November 9, 2009 (purchase order FL004485). A contract (FP019146) for software subscription renewals and support for term period January 1, 2011 to June 30, 2011 was awarded to SHI as the result of an Invitation to Bid (SA003685). This year another Invitation to Bid (SA003920) received three (3) responses for annual subscription renewals and support for term period July 1, 2011 to June 30, 2012. Upon completion of reviewing the bids, the award was made to the lowest, responsive and responsible bidder, SHI, offering the needed services at a cost of $32,443.00. This agreement will enable the DoT to receive the latest versions of IBM Rational software and access IBM technical support.

Three bid responses:
SHI International $32,443.00
Mapsys Inc. $33,871.53
Provista Software International Inc. $32,782.24

EMERGENCY: Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

FISCAL IMPACT: The funds for this purchase in the amount of $32,443.00 are budgeted and available within the Department of Technology, Information Services Division, Internal Services Fund.

CONTRACT COMPLIANCE: 22-3009648 Expiration: 11/16/2011

Title

To authorize the Director of the Department of Technology to enter into a contract with Software House International (SHI), for ann...