Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a professional services contract with Mull & Weithman Architects, Inc. for architectural and engineering services for the new Police Division property room project located at 724 Woodrow Avenue. Requests for Proposals (RFPs) were available on August 21, 2007, and four firms submitted proposals on or before September 17, 2007. The original contract was authorized by Ordinance No. 2059-2007, passed December 10, 2007.
The initial design work focused on protecting the asset by replacing the roof, securing the building envelope, and designing and replacing the building HVAC system. Now that these tasks have been completed, the remaining design work must be modified and updated. Mull & Weithman Architects, Inc. has institutional knowledge of the project and produced the original design plans. It is practical and cost effective for the coordination and continuity of the project to use Mull & Weithman Architects, Inc. on the design modifications. Selecting another architect at his point would lead to duplicated work and possibly mistakes. Therefore, it would not be in the best interests of the City to request qualifications for these professional services.
The architectural and engineering services shall include surveying, architectural design, and administrative services, mechanical, electrical, fire protection, plumbing, technology, security systems, and furniture, fixtures and equipment. The architectural and engineering services shall also include limited Master planning to incorporate Phase III, the crime lab. The overall project design will be designed with Green Building Principles.
Fiscal Impact: This project is funded in the 2010 Capital Improvements Budget. However, bonds have yet to be sold for the whole project, necessitating a certification of $679,515.00 against the Special Income Tax Fund. Upon sale of the bond, this will be reimbu...
Click here for full text