Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with OnX USA LLC (formerly known as Agilysys Inc.), for the purchase of HP replacement servers and other related HP equipment. The Department of Technology requires multiple servers, tape systems and software to backup and protect all of the City’s data. The servers currently used for the backup system are at the end of their useful life, and are underpowered for the amount of data being backed up. This purchase will replace the current systems with more powerful hardware, which will allow the current backup system to meet the current and future data recovery needs. The Department of Technology is currently implementing a disaster recovery site in order to maintain technology availability in the case of catastrophic situations. As part of this implementation, various small items are needed to properly install and maintain the technology. This purchase will add racks, keyboard/video/mouse switches, and associated parts to begin utilizing the first phase of the data center. The purchase order will be created utilizing the terms and conditions from a pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office. The associated coverage term periods are from the date of a certified purchase order issued from the City Auditor's Office through 6/30/12.
*OnX USA LLC (formerly known as Agilysys Inc.), HP Equipment, $86,311.11, (FL004390, BPCMP46A - Expiration Date: 6/30/12)
EMERGENCY:
Emergency action is requested to ensure that the necessary purchase order is established in a timely manner to allow the vendor to start their project service work as planned and not delayed, prior to the end of the 2011 calendar year.
FISCAL IMPACT:
During fiscal year(s) 2009 and 2010, $280,000.00 and $248,393.59 were expended respectively w...
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