Explanation
BACKGROUND: For the option to purchase OEM Truck Parts for the Fleet Management Division, the largest user. The term of the proposed option contracts will be one year with an option to renew for one (1) additional year.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000440GRW). One hundred twenty-three (MAJ:118, MBE:3, FBE:2) bids solicited; seven (MAJ:7) bids received.
The Purchasing Office is recommending award of contracts to the low bidders:
Franklin Tractor Sales, Inc., MAJ, CC#31-0678201, $73,000.00
Sutphen Corp, MAJ, CC#31-0671786, $96,000.00
W.W. Williams, Midwest, Inc., MAJ, CC#31-1024851, $30,000.00
Schodorf Truck Body & Equipment Company, Inc. MAJ, CC#31-4416487, $20,000.00
Nortrax Great Lakes dba Tiger Machinery, MAJ, CC#31-1160782, $25,000.00
Performance Parts Express, Ltd., MAJ, CC#34-1857810, $50,000.00
The McLean Company, MAJ, CC#34-0762688, $10,000.00
Total Estimated Annual Expenditure: $304,000.00
Since additional legislation will most likely be necessary for any division to purchase off these option contracts, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Fleet Management Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into seven contracts for an option to purchase OEM Truck Parts, with Franklin Tractor Sales, Inc., Sutphen Corporation, W.W. Williams Midwest Inc., Schodorf Truck Body & Equipment Company, Inc., Nortrax Great Lakes dba Tiger Machinery, Performance Parts Express, Ltd., and the McLean Company, to authorize the exp...
Click here for full text