Explanation
Background: This ordinance authorizes the Director of Public Utilities to enter into a contract renewal with Irth Solutions, LLC. to supply, integrate, and support a Ticket Management System for the Department of Public Utilities. The modification amount authorized by this ordinance is $36,583.21.
The purpose of the ticket management system is to receive and process utility locate requests generated by Ohio 811 for the Department of Public Utilities (DPU). DPU receives approximately 160,000 locate requests from Ohio 811 annually. Upon receipt of these requests, DPU line location staff marks underground electric, water, sludge, and sewer facilities in the proposed excavation area. A ticket management system is a necessity in ensuring various buried assets are not damaged.
Procurement:
In 2020, DPU solicited a Request for Proposal for a Ticket Management System (RFQ016767). Two (2) proposals (2 MAJ) were received and opened on November 20, 2020. Originally, the Selection Committee recommended further negotiations with 4iQ Solutions, LLC. However, negotiations failed and, pursuant to section 329.28 (h) of Columbus City Code, the Selection Committee recommended an award to Irth Solutions, LLC.
The original contract, authorized by Ordinance 2712-2021, was for one (1) year with the option of five (5) annual renewals, or a portion thereof, based upon mutual agreement of the parties, availability of funding, and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. This ordinance authorizes a renewal for the fourth year of the contract, which will be extended through February 28, 2026.
This ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of the Columbus City Codes relating to contract modifications and renewals.
1. Amount of additional funds: Total amount of additional funds needed for this renewal N...
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