City of Columbus - File #: 0779-2006

• File #: 0779-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/11/2006
• In control: Administration Committee
• On agenda: 5/1/2006
• Final action: 5/3/2006
• Title: To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with Air Force One, Inc. for a full service maintenance agreement covering forty-one variable speed drives; to authorize the expenditure of $37,670.00 from the General Fund, and to declare an emergency. ($37,670.00)

Date	Ver.	Action By	Action	Result
5/3/2006	1	MAYOR	Signed
5/3/2006	1	CITY CLERK	Attest
5/1/2006	1	Columbus City Council	Approved	Pass
5/1/2006	1	COUNCIL PRESIDENT	Signed
4/19/2006	1	Finance Drafter	Sent to Clerk's Office for Council
4/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
4/18/2006	1	Finance Drafter	Sent for Approval
4/18/2006	1	CITY ATTORNEY	Reviewed and Approved
4/14/2006	1	ODI DIRECTOR	Reviewed and Approved
4/13/2006	1	Finance Drafter	Sent for Approval
4/13/2006	1	Auditor Reviewer	Reviewed and Approved
4/13/2006	1	CITY AUDITOR	Reviewed and Approved
4/13/2006	1	Finance Drafter	Sent for Approval
4/13/2006	1	EBOCO Reviewer	Reviewed and Approved
4/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/11/2006	1	Finance Drafter	Sent for Approval
4/11/2006	1	Finance Reviewer	Reviewed and Approved
4/11/2006	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract for the Facilities Management Division with Air Force One, Inc. in the amount of $37,670.00 for a full service maintenance agreement covering forty-one variable speed drives for the period April 1, 2006 through March 31, 2007. The contract renewal is the third of four possible renewal options. This contract was bid on April 8, 2003, and originally authorized by Ordinance 1031-2003, passed July 23, 2003.

Emergency action is requested so that variable speed drives may be maintained without interruption. Variable speed drives are an integral part of HVAC systems.

Fiscal Impact: The Facilities Management Division budgeted $40,000.00 in 2006 for a maintenance agreement covering variable speed drives. The Division spent $36,750.00 in 2005 for this contract. In 2004, the Division spent $19,900.00 covering an eight-month period. Air Force One, Inc. Contract Compliance Number 31-1108651, exp. 02/22/2008.

Title

To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with Air Force One, Inc. for a full service maintenance agreement covering forty-one variable speed drives; to authorize the expenditure of $37,670.00 from the General Fund, and to declare an emergency. ($37,670.00)

Body

WHEREAS, the Facilities Management Division originally solicited bids on April 8, 2003, for a full service maintenance agreement covering variable speed drives; and

WHEREAS, the Facilities Management Division recommended Air Force One, Inc. as the most responsive and responsible bidder; and

WHEREAS, Ordinance No. 1031-2003, passed by Council on July 23, 2003, authorized the original contract for the Facilities Management Division with Air Force One, Inc. for a full service maintenance agreement covering variable speed drives; and

WHEREAS, the Facilities Management Division respectfully requests to e...