Explanation
This legislation authorizes the Director of the Department of Development to modify a contract with Officemotive Inc. dba Capital Typing for one additional year of transcription services.
Original contract amount $ 1,000.00 PO438838
Modification No. 1 amount $ 0.00
Total contract amount $ 1,000.00
Department of Development, Division of Planning solicited a vendor to perform transcription services. This service is used to create a written transcription of city Historic District Commission meetings from an audio file provided by the division. The transcription is used as a written record of a given meeting and serves the city in the instance that an appeal is made on the given commission’s decision on a case.
The Department of Development advertised RFQ026750 on Vendor Services in February 2024 for these services. Seven bids were received, and the Director of Development entered into contract with the lowest bidder under the authority of Columbus City Code Section 329.18. The original contract period is from the date of approval of the purchase order to February 28th, 2025, with an option to renew for one (1) additional year, starting March 1, 2025. However, because renewals must be authorized by ordinance by operation of Columbus City Code Section 329.09, legislation is required to authorize a contract modification to extend the contract. The remaining funds are being asked to be modified and carried forward through the requested modification date of February 28, 2026 per Columbus City Code Section 329.09.
This legislation will extend the existing contract through February 28, 2026.
In accordance with C.C. 329.09(a):
1. No additional funds to be expended.
2. The need for additional services was foreseen at the time the initial contract was awarded, but a legislative modification is required by operation of C.C. 329.09(b).
3. It is in the City’s best interest to continue with the Officemotive Inc. dba Capital Typing cur...
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