City of Columbus - File #: 0369-2011

• File #: 0369-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/25/2011
• In control: Public Service & Transportation Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize the Finance and Management Director to enter into three contracts for the option to purchase Various Asphalt Concretes with Shelly Materials, Inc.; Kokosing Materials, Inc.; and Apple-Smith Corporation to authorize the expenditure of three dollars to establish the contracts from the Mail, Print Services, and UTC Fund; and to declare an emergency. ($3.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/4/2011	1	Finance Drafter	Sent for Approval
3/4/2011	1	Auditor Reviewer	Reviewed and Approved
3/4/2011	1	CITY AUDITOR	Reviewed and Approved
3/4/2011	1	Finance Drafter	Sent for Approval
3/4/2011	1	EBOCO Reviewer	Sent for Approval
3/4/2011	1	ODI DIRECTOR	Reviewed and Approved
3/4/2011	1	Finance Drafter	Sent to Clerk's Office for Council
3/3/2011	1	Finance Drafter	Sent for Approval
3/3/2011	1	CITY ATTORNEY	Reviewed and Approved
3/1/2011	1	Finance Reviewer	Reviewed and Approved
3/1/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/25/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the option to purchase Various Asphalt Concretes for the Department of Public Service, Division of Planning and Operation, the largest user, and other city agencies. The term of the proposed option contracts would be through April 30, 2013 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA003822. The Purchasing Office opened formal bids on February 3, 2011. These materials are used for street maintenance.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003822). Twenty four bids were solicited (MAJ: 17, F1: 1, M1A; 6); Four (MAJ: 4) bids were received.

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.

The Purchasing Office is recommending award of 3 contracts to the lowest, responsive, responsible and best bidders:

Shelly Materials, Inc., MAJ, CC# 31574851, exp. 1/29/2012
Kokosing Materials, Inc., MAJ, CC#31-0980603, exp. 12/21/11
Apple-Smith, Corporation., MAJ, CC# 311012654, exp. 7/8/2011
Total Estimated Annual Expenditure: $439,375.00

This ordinance is being submitted as an emergency because without emergency action these materials will not be available for street repairs for the upcoming construction season and efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.

Title

To authorize the Finance and Management Director to enter into three contracts for the option to purchase Various Asphalt Concretes with Shelly Materials, Inc.; Kokosing Materials, Inc.; and Apple-Smith Corporation to authorize the...