Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology (DoT) to renew the contract with Brown Enterprise Solutions, LLC for Docusign subscription and support services for the contract amount of $146,176.30.
Currently, the various agencies within the City of Columbus utilize Docusign for the management of electronic signatures. To save resources of time and money, the Department of Technology has established a single contract for Docusign to allow the City to consolidate existing Docusign contracts into one contract with enough envelopes for all consuming customers.
Ordinance 2324-2024 authorized the Director of the Department of Technology to enter into a contract with Brown Enterprise Solutions, LLC for Docusign Subscription & Support services. The contract was advertised through Vendor Services as RFQ028174 and awarded to Brown Enterprise Solutions, LLC for the lowest bid. The original contract was for the term of November 1, 2024, to October 31, 2025, with the option for three (3) one-year renewals with the approval of City Council.
This ordinance authorizes the second of three renewals for term of one year, beginning November 1, 2026, and ending October 31, 2027, at a total cost of $146,176.30.
1.1 Amount of additional funds to be expended
The original contract amount: $181,352.26 (PO475749, Ord. 2324-2024)
Negotiated renewal #1: $49,999.00 (PO536581)
Negotiated renewal #2: $146,176.30 (This ordinance)
TOTAL RENEWALS: $377,527.56
EMERGENCY:
Emergency designation is being requested for these services to prevent critical operational disruptions, maintain daily workflows, and expedite the purchase order ahead of the October 31, 2026, contract expiration.
FISCAL IMPACT
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Fund and the Columbus Public Health Operating Fund for a total cost of $146,176.30.
CONTRACT COMPLIANCE...
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