Explanation
BACKGROUND: For the option to purchase Sludge Grinder Parts & Service for the Division of Sewerage and Drainage. The term of the proposed option contract would be from the date of execution for two (2) years, ending May 31, 2009, with the option to extend for one additional year.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002321). 40 bids were solicited: (MBE-1, FBE-1, MAJ-38). The formal bid opened March 8, 2007. One proposal was received (MAJ:1).
The sole bidder submitted terms and conditions, including freight charges, that required clarification. Although favorable clarification has been obtained and the Division of Sewerage and Drainage is willing to pay freight charges, in order to accept the bid, waiver legislation is required.
The Purchasing Office is recommending award of a contract to the lowest, responsible and best bid:
JWC Environmental, Inc., MAJ, CC#33-0381716, expires 4-17-09
Estimated Annual Expenditure: $150,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Department Director to enter into a contract for an option to purchase Sludge Grinder Parts and Service with JWC Environmental, Inc., to authorize the expenditure of ...
Click here for full text