Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract for Unleaded Fuel for use primarily by Fleet Management, but also throughout other City agencies. This contract will provide for the purchase and delivery of Unleaded Fuel for use in City vehicles and equipment. The term of the proposed option contract would be approximately two years, expiring March 31, 2016, with the option to renew for two (2) additional one year periods. The Purchasing Office opened formal bids on January 23, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005229). Sixteen (16) bids were solicited: (M1A-0, F1-0, MBR-1). Five (5) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Mansfield Oil Company of Gainesville, Inc., MAJ, CC# 58-1091383 expires 2/05/2016, All Items, $1.00
Total Estimated Annual Expenditure: $1.9 million, Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Unleaded Fuel with Mansfield Oil Company of Gainesville, Inc., to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to decl...
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