City of Columbus - File #: 1576-2004

• File #: 1576-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/1/2004
• In control: Public Service & Transportation Committee
• On agenda: 9/27/2004
• Final action: 9/29/2004
• Title: To authorize and direct the Finance Director to enter into contract(s) for the option to purchase Reflective Sheeting for item numbers 1 (All), 2 (All), 3 (All), 4 (All), and 5 (All), with Avery Denison/Stimsonite Corporation, item numbers 6 (All) and 8 (Orange and Yellow) with Hall Sign, Inc. and items 7 (All), 8 (White), 9 (All) and 10 (All) with 3M Company to authorize the expenditure of $3.00 to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($3.00).

Date	Ver.	Action By	Action	Result
9/29/2004	1	CITY CLERK	Attest
9/28/2004	1	MAYOR	Signed
9/27/2004	1	Columbus City Council	Approved	Pass
9/27/2004	1	COUNCIL PRESIDENT	Signed
9/16/2004	1	CITY ATTORNEY	Reviewed and Approved
9/16/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/15/2004	1	Auditor Reviewer	Reviewed and Approved
9/15/2004	1	CITY AUDITOR	Reviewed and Approved
9/15/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/14/2004	1	ODI DIRECTOR	Reviewed and Approved
9/14/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/13/2004	1	EBOCO Reviewer	Reviewed and Approved
9/10/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/1/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Reflective Sheeting for the Department of Public Service, Divison of Transportion, the largest user. The term of the proposal option contract will thru February 1, 2007 with the option to renew for two, one year term(s). The Purchasing Office opened formal bids on May 6, 2004.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation No. SA001092. Three bids were received: (MAJ:36) bids solicited; (MAJ:3) bids received, (MBE:0) bids solicited; (MBE:0) were received (FBE:0) bids solicited; (FBE:0) bids received

Award recommendations include:

Avery Dennison MAJ, CC #95-1492269, $1.00, Items 1 (all), 2 (white and yellow), 3 (all), 4 (all), and 5 (all.)
Hall Signs MAJ, CC# 35-1037293, $1.00, Items 2 (stop sign faces), 6 (all), and 8 (orange and yellow.)
3M Company MAJ, CC# 41-0417775, $1.00, Items 7 (all), 8 (white), 9 (all), and 10.

Lowest bid items considered nonresponsive: 3M items 1 (white) and 1 (yellow) did not meet specifications with regard to proven past performance in a similar climactic condition. Hall Signs item 1 (Type IV high performance reflective sheeting stop sign faces) was a standard sign face that fails to meet the performance requirements.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into contract(s) for the option to purchase Reflective Sheeting for item numbers 1 (All), 2 (All), 3 (All), 4 (All), and 5 (All), with Avery Denison/Stimsonite Corporat...