City of Columbus - File #: 0859-2007

• File #: 0859-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/21/2007
• In control: Finance & Economic Development Committee
• On agenda: 9/10/2007
• Final action: 9/13/2007
• Title: To authorize and direct the Finance and Management Director to enter into two contracts for an option to purchase the Rental of Pager Services and Equipment with American Messaging Services, LLC dba American Messaging and Metrocall, Inc., to authorize the expenditure of two dollars to establish the contracts from the Purchasing UTC Fund, and to declare an emergency. ($2.00)

Date	Ver.	Action By	Action	Result
9/13/2007	1	CITY CLERK	Attest
9/12/2007	1	MAYOR	Signed
9/10/2007	1	Columbus City Council	Approved	Pass
9/10/2007	1	COUNCIL PRESIDENT	Signed
7/31/2007	1	CITY ATTORNEY	Reviewed and Approved
7/31/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
7/30/2007	1	Finance - Purchasing Drafter	Sent for Approval
7/27/2007	1	EBOCO Reviewer	Reviewed and Approved
7/27/2007	1	ODI DIRECTOR	Reviewed and Approved
7/27/2007	1	Finance - Purchasing Drafter	Sent for Approval
7/27/2007	1	Auditor Reviewer	Reviewed and Approved
7/27/2007	1	CITY AUDITOR	Reviewed and Approved
7/26/2007	1	Finance - Purchasing Drafter	Sent for Approval	Fail
7/25/2007	1	ODI DIRECTOR	Reviewed and Disapproved
7/24/2007	1	Finance - Purchasing Drafter	Sent for Approval
7/24/2007	1	EBOCO Reviewer	Reviewed and Disapproved
7/23/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/23/2007	1	FINANCE DIRECTOR	Reviewed and Approved
7/18/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase the Rental of Pager Services and Equipment for the Department of Public Safety, the largest user. The term of the proposed option contract will be five years with an option to renew for two additional one-year periods upon agreement by both parties. The Purchasing Office opened formal bids on May 3, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002395). Seventeen (MAJ:13, M1A:1, F1:3) were solicited and three bids were received. (MAJ:3)

The Purchasing Office is recommending the award of two contracts. One contract to the lowest, responsive, responsible and best bidder as per bid specifications and at the request of Public Safety and in the best interest of the city, a contract to the present provider of pager services and equipment:

American Messaging Services, LLC dba American Messaging CC#22-3724253 (expires April 4, 2009)
Metrocall, Inc. CC#91-1199104, $1.00 (expires March 5, 2009)

Total Estimated Annual Expenditure: $46,200.00

Neither company is included in the Federal Exluded Parties debarred according to the Excluded Party Listing System of the Federal Government nor is either company listed on the Auditor of State's Finding for Recovery database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Fund. Any City agency using this contract will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into two contracts for an option to purchase the Rental of Pager Services and Equipment with American Messaging Servi...