City of Columbus - File #: 0138-2011

• File #: 0138-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/18/2011
• In control: Administration Committee
• On agenda: 3/7/2011
• Final action: 3/8/2011
• Title: To authorize the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to modify and renew an annual software maintenance and support contract with Bentley Systems, Inc.; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $46,996.62 from the Department of Technology Internal Services Fund. ($46,996.62)

Date	Ver.	Action By	Action	Result
3/8/2011	1	MAYOR	Signed
3/8/2011	1	CITY CLERK	Attest
3/7/2011	1	Columbus City Council	Approved	Pass
3/7/2011	1	COUNCIL PRESIDENT	Signed
2/28/2011	1	Columbus City Council	Read for the First Time
2/10/2011	1	Auditor Reviewer	Reviewed and Approved
2/10/2011	1	CITY AUDITOR	Reviewed and Approved
2/10/2011	1	Technology Drafter	Sent for Approval
2/10/2011	1	CITY ATTORNEY	Reviewed and Approved
2/10/2011	1	Technology Drafter	Sent to Clerk's Office for Council
2/9/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/9/2011	1	Technology Drafter	Sent for Approval
2/8/2011	1	Finance Reviewer	Reviewed and Approved
2/7/2011	1	Finance Reviewer	Sent for Approval
2/4/2011	1	Finance Reviewer	Reviewed and Approved
2/4/2011	1	Finance Reviewer	Reviewed and Approved
2/3/2011	1	ODI DIRECTOR	Reviewed and Approved
2/3/2011	1	Technology Drafter	Sent for Approval
2/2/2011	1	EBOCO Reviewer	Sent for Approval
2/1/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/1/2011	1	Technology Drafter	Sent for Approval
1/31/2011	1	Technology Drafter	Sent for Approval
1/21/2011	1	Technology Drafter	Sent for Approval
1/19/2011	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to modify and renew a contract with Bentley Systems, Inc., formerly known as Enterprise Informatics and before that as Spescom, for annual software maintenance and support for $46,996.62, with term period of April 24, 2011 through April 23, 2012; in accordance with the original contract (ED007619) established in 2002 that provided language allowing for future modifications.

The modification requested in this ordinance is as follows:

1. Incorporate annual software maintenance and support for the eB QuickLinks application, covering term period February 6, 2011 to April 23, 2012. The eB QuickLinks software licenses were purchased by authority of ordinance 1516-2010 (purchase order FL004820), passed November 17, 2010. The additional cost associated with the modification is $2,366.00.

2. Unbundle software maintenance and support for eB Core into support for the constituent applications included in eB Core. These applications are: eB Insight Services, eB Insight Transmittal Services, eB Insight Rendition Services, eB Insight Print Services, eB Insight Kofax Scanning, AssetWise Passport, Contributor Visa, Document Controller, Configurator Visa, and eB WebViewer. Unbundling enables the Department of Building and Zoning Services to have better insight into the services it is purchasing from Bentley, and more easily adjust its suite of eB Core applications. There is no additional cost for the unbundling.

3. Upgrade the software maintenance and support for Bentley products to SELECT software maintenance and support services. Bentley provides support for all of its software products through its SELECT program. Since the last contract renewal, Bentley has incorporated the eB software products it acquired from Enterprise Informatics under its SELECT support program. In addition to providing all of t...