City of Columbus - File #: 2020-2005

• File #: 2020-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/15/2005
• In control: Public Service & Transportation Committee
• On agenda: 12/12/2005
• Final action: 12/14/2005
• Title: To authorize and direct the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies and accessories for the Fleet Management Division, to authorize the expenditure of $30,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($30,000.00)

Date	Ver.	Action By	Action	Result
12/14/2005	1	MAYOR	Signed
12/14/2005	1	ACTING CITY CLERK	Attest
12/12/2005	1	Columbus City Council	Approved	Pass
12/12/2005	1	COUNCIL PRESIDENT	Signed
11/29/2005	1	CITY ATTORNEY	Reviewed and Approved
11/29/2005	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
11/28/2005	1	ODI DIRECTOR	Reviewed and Approved
11/28/2005	1	SERVICE DIRECTOR	Reviewed and Approved
11/23/2005	1	Finance Reviewer	Reviewed and Approved
11/23/2005	1	FINANCE DIRECTOR	Reviewed and Approved
11/23/2005	1	SERVICE DIRECTOR	Reviewed and Approved
11/23/2005	1	Auditor Reviewer	Reviewed and Approved
11/23/2005	1	CITY AUDITOR	Reviewed and Approved
11/23/2005	1	SERVICE DIRECTOR	Reviewed and Approved
11/23/2005	1	EBOCO Reviewer	Reviewed and Approved
11/22/2005	1	Service Drafter	Sent for Approval
11/22/2005	1	FINANCE DIRECTOR	Reviewed and Approved
11/16/2005	1	Service Drafter	Sent for Approval
11/16/2005	1	SERVICE DIRECTOR	Reviewed and Approved
11/15/2005	1	Service Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies, and accessories for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Because of these circumstances, the City must occassionally purchase automotive equipment parts, supplies, and accessories that are not available from City-wide (UTC) contracts. To ensure the City receives the best possible prices, the Fleet Management Division solicits quotes by phone or in writing. This ordinance is contingent upon the passage of ordinance # 1926-2005 for funding and certification.

Fiscal Impact: This ordinance authorizes an expenditure of $30,000.00. Expenditures for similar non-contract items in 2004 were $78,000.00 and $69,000.00 in 2003.

Emergency action is requested to ensure uninterrupted parts deliveries to maintain the City's fleet.


Title

To authorize and direct the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies and accessories for the Fleet Management Division, to authorize the expenditure of $30,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($30,000.00)



Body

WHEREAS, the purchase of various automotive equipment parts, supplies and accessories cannot reasonably be anticipated for all vehicles under the view of the Fleet Management Division, and

WHEREAS, this ordinance is contingent upon the passage of ordinance # 1926-2005, and

WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various automotive equipment parts, supplies and accessories, and

WHEREAS, informal bid...