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File #: 1206-2025    Version: 1
Type: Ordinance Status: Passed
File created: 4/29/2025 In control: Workforce, Education, & Labor Committee
On agenda: 5/19/2025 Final action: 5/22/2025
Title: To authorize the City Attorney, on behalf of the Civil Service Commission, to modify and increase the existing contract with Porter Wright Morris & Arthur LLP; to authorize the expenditure of $24,488.25 from the General Fund, and to declare an emergency. ($24,488.25)
Attachments: 1. ORD #1206-2025 - Financial Coding - Special Legal Counsel Services - Mod #1, 2. Ohio Secretary of State Certificate
Explanation

BACKGROUND: The purpose of this legislation is to authorize the City Attorney, on behalf of the Civil Service Commission, to modify and increase a Special Legal Counsel Agreement with Porter Wright Morris & Arthur LLP for the purpose of providing final payment for legal services pertaining to matters of employment as set forth in the Scope of Services of the original contract.

The contract language provided for the term of the Contract to be from October 15, 2024 until such time as the need for outside legal counsel concluded or the parties mutually agreed to terminate the Contract. The final invoice has now been received and it is necessary to modify and increase the existing contract to allow for the additional funds to be added to the contract so that the final invoice may be processed for payment.

SUPPLIER: Porter Wright Morris & Arthur LLP (006060) MAJ, Expires 4/3/2027. Porter Wright Morris & Arthur LLP does not hold MBE/FBE status.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is $24,488.25. Total contract amount including this modification is $74,488.25.

2. Reason additional funds were nor foreseen: The potential need for additional funds was known at the time of the initial contract. This legislation is to encumber the funds necessary to pay for the balance due on the final invoice.

3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original contract. No lower pricing/more attractive terms and conditions are anticipated at this time.

4. How cost was determined: The cos...

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