Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to modify a contract with TFH-EB Inc. dba Water Works to increase the contract amount by $15,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
Original contract amount $ 40,000.00 Ord. 0333-2022 PO316907
Modification No. 1 amount $150,000.00 Ord. 1159-2022 PO326559
Renewal/Mod No. 2 amount $ 12,500.00 Ord. 2877-2022 PO361010
Modification No. 3 amount $100,000.00 Ord. 0327-2023 PO369599
Modification No. 4 amount $100,000.00 Ord. 1517-2023
Modification No. 5 amount $ 15,000.00 Ord. 1693-2023
Total contract amount $417,500.00
The department advertised RFQ020531 on Vendor Services seeking contractors to provide emergency mechanical repairs on November 22, 2021 with bids being due on December 16, 2021. The Emergency Repair Program is a home repair program operated by the Housing Division. The program was established to assist low and moderate income homeowners with plumbing, sewer repair/replacement, water line repair/replacement, hot water tanks, furnaces, and electrical issues that would impact a household remaining safely in their home. Most homeowners are at or below 50% AMI as defined by HUD with exceptions allowed up to 80% AMI.
The amount of additional funds expended under this modification will be $15,000.00. The need for additional goods/services could not be foreseen at the time the contract was initially awarded due to an updated interpretation of the allowable scope of work for capital funds, that resulted in a need for general fund dollars for home repair project scopes that do not fit the requirements for capital funds.
A comprehensive RFQ was done in 2021 for these services, and contractors were identified at that time. A new RFQ will be done with capital and general fund dollars in the Fall of 2023. Prices were initial...
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