Explanation
BACKGROUND: For the option to purchase Asphalt Emulsion for the Department of Public Service, Division of Planning and Operations and other city agencies. Asphalt Emulsion is used for repairing streets and roadways in the City of Columbus. The term of the proposed option contract would be through April 30, 2012 with the option to extend for one additional year, subject to the approval of both parties. The Purchasing Office opened formal bids on April 1, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003525). Thirteen bids were solicited (MAJ: 11, M1A: 2); Two bids were received (MAJ: 2).
Two bids were received. Phillips Oil Corporation submitted an additional award condition of "all or none." This company was the low bidder for Item 1only. Item 2 is purchased in greater quantity than Item 1, therefore, Aphalt Materials Inc. is the overall lowest bidder and are recommended for award.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
Asphalt Materials, Inc., CC#351002095, exp. 4/15/2012
Total Estimated Annual Expenditure: $111,930.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
EMERGENCY DESIGNATION: Emergency action is requested as asphalt emulsion is a critical component for emergency pothole repair and its acquisition is necessary for the Department to fulfill its mission.
Title
To authorize and direct the Finance and Management Director to enter into one contract for the option to purchase Asphalt Emulsion with Asphalt Materials, Inc. for the D...
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