City of Columbus - File #: 0893-2009

• File #: 0893-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/15/2009
• In control: Administration Committee
• On agenda: 7/6/2009
• Final action: 7/8/2009
• Title: To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Cisco VoIP Engineering Services with LOGOS Communications, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
7/8/2009	1	CITY CLERK	Attest
7/7/2009	1	MAYOR	Signed
7/6/2009	1	Columbus City Council	Approved	Pass
7/6/2009	1	COUNCIL PRESIDENT	Signed
6/18/2009	1	ODI DIRECTOR	Reviewed and Approved
6/18/2009	1	Finance - Purchasing Drafter	Sent for Approval
6/18/2009	1	Auditor Reviewer	Reviewed and Approved
6/18/2009	1	CITY AUDITOR	Reviewed and Approved
6/18/2009	1	Finance Drafter	Sent for Approval
6/18/2009	1	CITY ATTORNEY	Reviewed and Approved
6/18/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/17/2009	1	Finance Drafter	Sent for Approval
6/17/2009	1	EBOCO Reviewer	Sent for Approval
6/16/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/15/2009	1	Finance - Purchasing Drafter	Sent for Approval
6/15/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Cisco VoIP Engineering Services UTC. Voice over the Internet Protocol (VoIP) engineering services will be used to design and install VoIP phone systems for all City agencies. The term of the proposed option contract would be two (2) years. Contract is through May 30, 2012. The contract may be extended for one (1) additional one year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on May 21, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003261) Fifty - two (MBE:4, FBE:0) bids were solicited; A total of four (4) bid proposals (MBE:0, FBE:0) were received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:

LOGOS Communications, Inc., CC#341631678 (Expires 10/22/2010)
Total Estimated Annual Expenditure: depending on budget capabilities

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund.


Title

To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Cisco VoIP Engineering Services with LOGOS Communications, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on May 21, 2009 and selected the lowest, responsive, responsible and best bid. Four (4) bi...