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File #: 1543-2007    Version: 1
Type: Ordinance Status: Passed
File created: 9/20/2007 In control: Finance & Economic Development Committee
On agenda: 10/15/2007 Final action: 10/16/2007
Title: To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase US Filter Envirex Parts with Siemens Water Technologies Corporation, to authorize the expenditure of $1.00 to establish the contract from the Purchasing Contract Operation Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($1.00).
Attachments: 1. Waiver Form US filter.pdf
Date Ver.Action ByActionResultAction DetailsMeeting Details
10/16/20071 MAYOR Signed  Action details Meeting details
10/16/20071 ACTING CITY CLERK Attest  Action details Meeting details
10/15/20071 Columbus City Council Approved  Action details Meeting details
10/15/20071 COUNCIL PRESIDENT Signed  Action details Meeting details
9/25/20071 Auditor Reviewer Reviewed and Approved  Action details Meeting details
9/25/20071 CITY AUDITOR Reviewed and Approved  Action details Meeting details
9/25/20071 Finance - Purchasing Drafter Sent for Approval  Action details Meeting details
9/25/20071 CITY ATTORNEY Reviewed and Approved  Action details Meeting details
9/25/20071 Finance - Purchasing Drafter Sent to Clerk's Office for Council  Action details Meeting details
9/24/20071 EBOCO Reviewer Reviewed and Approved  Action details Meeting details
9/24/20071 ODI DIRECTOR Reviewed and Approved  Action details Meeting details
9/24/20071 Finance - Purchasing Drafter Sent for Approval  Action details Meeting details
9/21/20071 Finance - Purchasing Drafter Sent for Approval  Action details Meeting details
9/20/20071 Finance - Purchasing Drafter Sent for Approval  Action details Meeting details
9/20/20071 Finance - Purchasing Reviewer Reviewed and Approved  Action details Meeting details
9/20/20071 FINANCE DIRECTOR Reviewed and Approved  Action details Meeting details
Explanation

BACKGROUND: For the option to establish a UTC contract to purchase US Filter Envirex Parts for the Division of Sewerage and Drainage, the largest user. The term of the proposed option contract would be two (2) years, expiring December 31, 2009, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 30, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002574). Forty-seven (47) bids were solicited: (M1A-0, F1-1, MBR-1). One (1) bid was received.

The sole bidder was deemed non-responsive for submittal of additional Terms and Conditions. The Division of Sewerage and Drainage requested that the Purchasing Office negotiate with the vendor to modify the Terms and Conditions. That has been done, and the Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Siemens Water Technologies, Corp., MAJ, CC# 04-3063901 expires 11/13/08, $1.00
Total Estimated Annual Expenditure: $250,000.00, Division of Sewerage and Drainage, the largest user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase US Filter Envirex Parts with Siemens Water Te...

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