City of Columbus - File #: 1536-2008

• File #: 1536-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/23/2008
• In control: Public Service & Transportation Committee
• On agenda: 10/20/2008
• Final action: 10/22/2008
• Title: To amend the 2008 C.I.B.; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $368,844.00 from the Streets and Highways G.O. Bonds Fund; to authorize the Director of Finance and Management to enter into a contract for the purchase of three Pothole Patchers from Center City International Trucks for the Division of Transportation; and to declare an emergency. ($368,844.00)

Date	Ver.	Action By	Action	Result
10/22/2008	1	CITY CLERK	Attest
10/21/2008	1	MAYOR	Signed
10/20/2008	1	Columbus City Council	Approved	Pass
10/20/2008	1	COUNCIL PRESIDENT	Signed
10/1/2008	1	CITY ATTORNEY	Reviewed and Approved
10/1/2008	1	Service Drafter	Sent to Clerk's Office for Council
9/30/2008	1	ODI DIRECTOR	Reviewed and Approved
9/30/2008	1	Service Drafter	Sent for Approval
9/29/2008	1	Service Drafter	Sent for Approval
9/29/2008	1	Auditor Reviewer	Reviewed and Approved
9/29/2008	1	CITY AUDITOR	Reviewed and Approved
9/29/2008	1	Service Drafter	Sent for Approval
9/29/2008	1	EBOCO Reviewer	Sent for Approval
9/26/2008	1	Service Drafter	Sent for Approval
9/26/2008	1	Finance Reviewer	Reviewed and Approved
9/26/2008	1	Finance Reviewer	Sent for Approval
9/26/2008	1	Finance Reviewer	Reviewed and Approved
9/26/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/25/2008	1	Service Reviewer	Reviewed and Approved
9/25/2008	1	Service Drafter	Sent for Approval
9/25/2008	1	SERVICE DIRECTOR	Reviewed and Approved
9/23/2008	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Transportation Division is responsible for conducting street maintenance and rehabilitation operations of the City's roadway system. To accomplish this mission the Division requires three Pothole Patchers capable of performing street repairs. The purchase of these units is necessary to ensure the proper and rapid repair of street and roadway anomalies. This purchase is consistent with the division's fleet replacement program.

Bids were advertised in the City Bulletin and were received by the Purchasing Office on September 11, 2008 for Bid SA-003012 as follows:

Vendor Model Patcher Unit Price Hyd. Air Comp. Ziebart 3 Unit Total 1.Center 7400 TCM 500-120- $122,298 $3,000 -$1,050 $368,844
City Intl. DHE

2. Fyda M2PRL- TCM-500-120- $126,319 N/A N/A $378,957
Freightliner 72D DHE

Both vendors are Majority firms.

The lowest bid from Center City International Trucks, contract compliance number 31-1048371(expiring 3/11/10), met specifications as the lowest responsive, responsible bidder. Their bid price for three units is $366,894.00. The Division will also be taking the option to purchase hydraulic air compressors for $3,000.00 and the option to deduct the cost of "Ziebarting" for -$1,050.00. Total cost for three units with options is $368,844.00.

2. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the three Pothole Patchers are available for immediate use.

3. FISCAL IMPACT
Funds are available for this expenditure due to cancellation of encumbrances from completed projects from the Streets and Highways G.O. Bonds Fund.

Title
To amend the 2008 C.I.B.; to authoriz...