City of Columbus - File #: 1082-2004

• File #: 1082-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/7/2004
• In control: Finance & Economic Development Committee
• On agenda: 6/21/2004
• Final action: 6/23/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Specialty, Industrial & Medical Gases, with Valley National Gases Inc and BOC Gases, and to declare an emergency.

Date	Ver.	Action By	Action	Result
6/23/2004	1	CITY CLERK	Attest
6/22/2004	1	MAYOR	Signed
6/21/2004	1	Columbus City Council	Approved	Pass
6/21/2004	1	COUNCIL PRESIDENT	Signed
6/10/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/8/2004	1	EBOCO Reviewer	Reviewed and Approved
6/8/2004	1	ODI DIRECTOR	Reviewed and Approved
6/8/2004	1	Finance - Purchasing Drafter	Sent for Approval
6/8/2004	1	CITY ATTORNEY	Reviewed and Approved
6/7/2004	1	Finance - Purchasing Drafter	Sent for Approval	Pass
6/7/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: To modify and extend the existing city-wide contracts for the option to purchase Specialty, Industrial & Medical Gases for various City agencies to and including June 30, 2005. The Purchasing Office opened formal bids on June 13, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000273DRM). FL001278, with Valley National Gases Inc., contract compliance number 55-0460738, and FL001283, with BOC Gases, contract compliance number 13-1600079, were established in accordance with bids received. These companies are not debarred according to the Federal Excluded Parties Listing.


1) Amount of additional funds: The estimated annual expenditure for the contracts is $70,000.00. The various City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2) Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3) Reason other procurement processes not used: The same exact product is required as originally bid. Per the Bureau of Labor Statistics Producer Price Index, there has been a 6.0% increase in production of industrial gases. None of our suppliers have requested an escalator and no lower pricing/more attractive terms or conditions are anticipated through rebidding at this time.
4) How cost was determined: The cost, terms and conditions are in accordance with the original agreement

FISCAL IMPACT: No funding is required to extend the option contracts. The various City agencies must set aside their own funding for their estimated expenditures.

To maintain an uninterrupted supply of goods to the City Agency using the Universal Term Contract, this ordinance is being submitted as an emergency.

Title

To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Specialty, Industrial & Medical Gas...