Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to purchase the secured Removal and Destruction, or testing, sanitizing and return services for used Technology Equipment on an as needed basis by the Department of Technology and various other City agencies. These services are necessary to prevent possible security breaches of sensitive information and will further advance the City’s commitment to recycle or dispose of City waste in an environmentally friendly manner. The term of the proposed option contract would be through November 30, 2015 with the option to renew for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on November 7, 2013
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005155). Two Hundred Ten (210) Bids were solicited: (MBR-5, M1A-4, F1-1) Four (4) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
TechR2, LLC CC#830421014 (expires 11-7-2015)
Total Estimated Annual Expenditure: $15,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor’s Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, secure Removal and Destruction of, or testing, sanitizing and return of Technology Equipment will not be maintained and the efficient operations of the Department of Technology will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the Mail, Print Services and UTC Fund. The Various city Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase the secured Removal and Destruction, or testing, sanit...
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